Timeline for Carolinas’ PETS Participants

Key Dates for Carolinas’ PETS

Handshake at breakfast
Event Dates/Activity
PETS 2023 March 17-18
  • November 1, 2022
    Registration opens for PETS 2023
  • January 20, 2023
    Discount Registration Fee Expires
  • February 15, 2023
    Registration closes
PETS 2024 March 15-16, 2024 (Tentative)
PETS 2025 March 21-22, 2025 (Tentative)

DGE & Committee Action Items

Date Action Item
June 24, 2022 Planning Committee Meeting; Sheraton 8:00am - 4:00pm
July Begin identifying PEs and confirming contact information
August Continue identifying PEs and confirming contact information; Test email addresses of known PEs
September 23 Continue identifying PEs and confirming contact information Test email addresses of known PEs
October 1 Continue identifying PEs and confirming contact information Test email addresses of known PEs Names & email addresses of known PEs are extracted
October 15 Known PEs are emailed a Carolinas' PETS Announcement (By Planning Committee)
November 1 PETS 2023 Registration opens PETS Planning Committee email is broadcast to all known PEs DGEs begin outlining district-specific materials
December 1 DGEs postal mail a welcome letter (encouraging registration now) to all known PEs DGEs confirm with AGs the expectations of PETS attendance DGEs continue assembling content for district-specific materials
December 2 Planning Committee Conference Call @ 4:00pm
December 31 DGEs submit completed district-specific materials (draft) to PETS Chair
January 3 Planning Committee Conference Call @ 4:00pm
January 13 Discusion Leader Training (By PETS Training Leader)

Club President Action Items

Date Action Item
July 1 Confirm your club's President-Elect is in place on your Leadership Team Confirm your club's President-Elect is aware of Carolinas' PETS on March 17-18, 2023 Confirm your club's President-Elect is committed to attending Carolinas' PETS 2023
July 1 Confirm your club's President-Nominee is in place on your Leadership Team Confirm your club's President-Nominee is aware of Carolinas' PETS on March 17-18, 2023 Encourage your club's President-Nominee to attend Carolinas' PETS 2023
July 1 Complete and submit to AG the Planning Guide for Effective Rotary Clubs Complete and submit club membership growth goals to Assistant Governor  
August 1 Submit Competitive Matching Grant Applications to RI    
October 15 Encourage President-Elect to register on November 1 for Carolinas' PETS 2023 Timely registration indicates commitment and saves club funds  

Club President-Elect Action Items

Date Action Item
November 1 Review registration FAQ for Carolinas' PETS 2023 Register on-line for Carolinas' PETS 2023 Seek registration fee reimbursement from club
January-February 2023 Review Emailed Training Material Excerpts to Prepare for Carolinas' PETS 2023 Review Training Resources on Carolinas' PETS website to Prepare for Carolinas' PETS 2023 Participate in Rotary's Learning Center Electives to Prepare for Carolinas' PETS 2023
March 17-18, 2023 Carolinas' PETS 2023 Friday morning begins at 8:30am Saturday morning begins at 7:15am